Version: 1
Date: 24/05/2023
Author: Microsoft Office User <<Title>>

Contents

1	Instructions Only (delete this section before publishing)	1

1.1	Styles	1

1.1.1	Example Heading 3 style	2

1.2	Bullet lists	2

1.3	Numbered lists	2

1.4	Tables	3

1.5	Hyperlinks	4

1.6	Captions (tables, figures, equations)	4

1.6.1	Captions for Figures	4

1.6.2	Captions for Tables	5

1.6.3	Captions for Equations	6

1.7	Cross reference	7

1.8	Checkboxes	7

1.9	Fields	8

2	Your first heading	9

Instructions Only (delete this section before publishing)

Styles

Pre-set styles have been included that can be used to create headings, emphasis, strong, block quotes, captions and normal text. These styles have been setup to align to the Murdoch University style guide and align to the brand rules. These styles can be applied by:

Highlighting existing text or clicking on a black line applying the style and then writing the required text

From the home ribbon > select the desired style from the styles section

Some of the Style Gallery examples are shown below:

Example Heading 3 style

Example of Normal style

Examples of Strong styles

Examples of Emphasis styles

Examples of Subtle Emphasis

Below is an examples of the block quote style:

Here is an example of a block quote for adding great emphasis to a sentence

Bullet lists

Bullet lists are applied by selecting the bullet option from the Home ribbon

Bullets can then be indented or outdented using the increase indent or decrease indent option.

Example of bullet lists below:

Unordered list item 1

Unordered list item 2

2a

2b

Third level

Numbered lists

Numbered lists are applied by selecting the bullet option from the Home ribbon

Numbered can then be indented or outdented using the increase indent or decrease indent option.

Example of bullet lists below:

Ordered list item 1

Ordered list item 2

Indented list 2a

Indented list 2b

Third level indented 2ai

Tables

Tables can be added by the Insert ribbon, Tables

Drag the number of rows and columns desired for your table and click

Use the Table Design and Layout ribbons to update the table.

The Table Style Options from the Table Design ribbon are particularly useful in adding / removing Total rows and other table formatting by checking or unchecking each option.

Here is an example of a table:

Heading 1	Heading 2	Heading 3	Heading 4
You can highlight the first column using “First Column” functionality	Data	Data	Data
Name	Data	Data	Data
Name	Data	Data	Data
Total	You can optionally use “Total Row” to create this highlighted last row	Total	Total

Hyperlinks

To create hyperlinks in your word document, select existing text and select the Link option from the Insert ribbon

The Insert Hyperlink dialog box will open (both Windows and MAC images below)

You can select Existing File or web page, Place in this document or an email address to insert

For any of these options you will need to enter the text to display and the Address to the document, site, place in the document or email address.

Once ready select Ok

An example of a hyperlink is below:

This is an example of my hyperlink.

Captions (tables, figures, equations)

Captions are used to number and label tables, figures and equations. Below is a sample image that needs a caption.

Ensure the image is centred

To add a caption, select either your table, figure or equation.

Select Caption from the References ribbon under the captions section

The Caption dialog box appears with the words Figure # pre-filled. The number will update depending as you add more captions.

Captions for Figures

Ensure the Options > Label dropdown has Figure selected

It is recommended that you add a label right of the Figure # to enhance your caption. For best outcomes separate the figure # and your caption with a dash. (e.g. Figure 1 – Sample image)

Select “Below selected item” for the Position

Select Ok

Below is a sample image with a caption with both the figure and caption centred:

Figure 1 - Sample image

Captions for Tables

Ensure the Options > Label dropdown has Table selected

It is recommended that you add a label right of the Table # to enhance your caption. For best outcomes separate the figure # and your caption with a dash (e.g. Table 1 – Sample table)

Select “Below selected item” for the Position

Select Ok

Below is a sample table with a caption with both the table and caption centred:

Table 1 - Sample table

Captions for Equations

Ensure the Options > Label dropdown has Equations selected

It is recommended that you add a label right of the Equation # to enhance your caption. For best outcomes separate the equation # and your caption with a dash (e.g. Equation 1 – Sample equation)

Select “Below selected item” for the Position

Select Ok

Below is a sample table with a caption with both the equation and caption centred:

Equation 1 - Sample equation

Cross reference

Cross References are used within a document to reference sections, figures, tables or equations throughout a document

To add a Cross Reference, move the cursor to where you want the reference to be inserted

Select Cross-reference from the Reference ribbon under the captions section

The cross-reference dialog box opens

Select an option from the Reference type dropdown (e.g. heading, equations, figures and tables)

Select “For which caption” by scroll through the captions in your document for the selected reference type

Select what option you want to Insert reference to (e.g. Entire caption, Only label and number)

Select Insert

Examples of each are shown below:

An example of a Heading reference is split into the heading number: 1.7 and the heading text: Cross reference by adding two references into the same sentence.

An example of an Equation reference is: Equation 1 - Sample equation

An example of a Figure reference is: Figure 1 - Sample image

An example of a Table reference is: Table 1 - Sample table

Checkboxes

To include a checkbox in your document enter the word “Check” into the Search at the top of the Word window. (If you are using a Mac, select the Tell me option).

Select the “Checkbox Content Control”

The checkbox will be inserted into your document:

☐

☒

To resize it use the increase / decrease font on the Home ribbon under the Font section

An example of the resize checkboxes are below showing one unchecked and the other checked:

☐

☒

Fields for Windows Users

Fields like [Title] and <<Subtitle>> can be entered once and reused throughout the document

Move the cursor in your word document to the location where you want the field to be located

The insert a new field > select the Insert ribbon > Quick Parts from the Text section and select the Field option.

Note selecting Document Property instead of field provides a shorter list of common fields.

Use the dialog to select which field to insert / update

Select the format (e.g. Title case)

Ensure Preserve formatting during updates is selected

Click ok

Repeat this process to add this field throughout the document keeping the same consistent value. Note once you have create the field you can simply copy and paste it throughout the document.

Note that upon clicking or highlighting a “field” the entire value will highlight in a light shaded grey.

For global updates select all (Ctrl-A) and then press F9

If prompted choose to Update entire table and select Ok.

Fields for MAC users

Fields like [Title] and <<Subtitle>> can be entered once and reused throughout the document:

Select the text and/or graphic that you wish to reuse.

Under the Insert menu on the top of the screen, click on AutoText, and select New.

Give the selection a name.

Click on OK.

To reuse the selection, place the cursor where you would like the text to appear.

Your first heading